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Great Grace International School / Educom Kft. (GGIS) and maintainer processes personal data on its prospective, current and former students and their parents or legal representatives, as part of its everyday operations of providing educational services. Educom Kft. is the legal maintainer of the school, and as such is the responsible party in all data protection. For the sake of this document, we will use “GGIS” to reference both entities.
GGIS handles your personal data according to the General Data Protection Regulation no. 679 /2016 applicable in the European Union (“GDPR”). For these purposes, GGIS acts as controller with regard to your personal data and the personal data of students (“Personal Data”), meaning GGIS establishes the purposes and means of processing the Personal Data.
Data Controller
Educom Kft
Registered office: 1125 Budapest, Szilágyi Erzsébet fasor 22/B.
Registration number: 01-09-169229
Represented by: Joseph Anthony Cerquitella
For the purposes of this policy, please note that the term “processing” shall represent any operation performed on Personal Data, whether or not by automated means such as collection, recording, storage, adaptation, alteration, consultation, use, disclosure by any means, erasure or destruction.
GGIS wishes to be completely transparent with regard to the processing of Personal Data and therefore, we have presented below all the information you may need on this subject matter. Please take a little of your time to read this policy to understand the data processing operations carried out by GGIS.
GGIS processes Personal Data that pertain to you or to the students for the following purposes:
○ Provision of educational services, starting with the application process, enrolling students, administration of classes and timetable, teaching activities, administration of internal and public examinations, assistance regarding the application process to various universities, issuance of academic records.
○ Provision of educational ancillary services: career and personal counseling, library services, extracurricular activities, school trips, managing school’s publications, setting up the virtual learning environment and granting access to GGIS’s Internet network as well as monitoring the use of GGIS’s network.
○ Ensuring campus security: monitoring access on campus, performance of video surveillance.
○ Provision of the medical care that students may need.
○ School administration: handling student records and other academic documentation,administration of fees and accounts, internal audits and controls, reporting and statistics creation, implementing school policies, ensuring collaboration with other schools,archiving, assessing the quality of our services, facilitating research activities.
○ School related communications: conveying various messages related to the students and GGIS’s activities by any communication means.
○ Organizing school events (e.g. concerts, theater productions, talent shows), including marketing communications. Dispute resolutions and litigations.
○ Identification and contact information (first and last name, citizenship, country of birth, address, information included in ID’s / passports, phone number, e-mail etc.); Bank details;
○ Health data: medical history, allergies, immunization records, disorders, medical examination results and other medical data of the students;
○ Data related to the educational background and regarding school performance of the students: academic, disciplinary or other educational related records, academic references, special needs, hobbies, results of educational diagnosis testing, test results, feedbacks, evaluations etc.;
○ Behavioral data;
○ Family information: household information, language background, profession and workplace of parents etc.; Photos and videos.
Generally, the Personal Data held by GGIS were provided directly by the parents or resulted from the interaction the parents and the students have with the school. In some cases, third parties (e.g., representatives of former schools attended by students) supply data.
GGIS collects and further processes Personal Data, based on one of the following legal grounds, expressly laid down by the GDPR:
○ The consent you have granted us, prior to any processing of the personal data, for:
- the use of students’ photographs and videos in various school publications, on GGIS’s website and social media pages;
- other consents that may be granted from time to time for various processing activities.
○ For the performance of the educational agreement, as well as in order to take steps at your request for entering into the educational agreement and to further provide the educational services.
Please note that there are some mandatory categories of personal data necessary to GGIS in order to conclude the educational agreement and provide the educational services to student sat a high standard and in the best interest of the students. The mandatory categories of personal data are included in the application form, which you have filled in on-line and listed in the enrollment contract you already have / will sign with GGIS. Please take into consideration, that all the mandatory categories of data are necessary for GGIS to be able to evaluate your application and finally to enroll your child. Failure to provide all the information marked as mandatory will lead to the impossibility of GGIS to process your application and to enter into a contract with you.
○ A legal obligation that requires GGIS to process your Personal Data (e.g. performance of video surveillance)
○ For the performance of a task carried out in the public interest, considering that GGIS provides educational services, regarded as a service of public interest, according to the Hungarian applicable provisions on education, many processing operations conducted by GGIS that are strictly related to educational purposes will be founded on this lawful basis for processing. We refer here mainly to issuing and storing academic records, evaluating students’ performance etc.
○ The legitimate interest pursued by GGIS.
GGIS relies on this legal ground in order to provide the educational services it has committed to deliver and additional services related to this scope at the highest standards, always for the benefit of the students and without outweighing the parents or the students’ rights and liberties. GGIS may invoke the legitimate interest legal ground in the following cases:
- Monitoring use of the GGIS’s virtual learning environment and network; enforcement of legal claims, addressing complaints and third party controls; management, control, reporting and performing statistics on schools activity; ensuring security; maintaining close relationships with alumni and GGIS’s community; collaboration with other schools and educational institutions; performance of agreements with suppliers, including insurance suppliers; access to grants and other funding sources.
With respect to the processing of the special categories of personal data under the GDPR, respectively health data, please take into consideration that GGIS processes health data based on the following legal grounds:
- The necessity of the Doctor’s Office to process such data for the purpose of preventive and occupational medicine, medical diagnosis and the provision of health or social care or treatment on the basis of European Union or national law (2011 CXC.law on national public education);
- The explicit consent granted by you for the disclosure of the personal data of students related to the allergies they suffer from.
GGIS discloses your Personal Data only to those members of GGIS, staff and collaborators, who need access to the personal data mainly for ensuring the provision of the educational and ancillary services.
In this respect, please take into account that only the Doctor’s Office has access to the students’ medical records. Other departments of the school have access to specific health data based on the consent you have expressed (i.e. for allergies) or in order to protect a substantial public interest based on Union or national law (e.g. various medical conditions triggering special learning needs). With respect to the disclosure of your Personal Data to third parties, outside GGIS, please note that such disclosure is performed solely in the regular activity of the school. The categories of recipients include the following:
- IT providers, including educational applications, on-line tools, server hosting suppliers such as Jupiter Ed Inc;
- Other educational institutions or organizations, not limited to other schools;
- Travel agencies, catering and transportation providers;
- GGIS’s photographer;
- Courier services providers;
- Public authorities and institutions, national or foreign, and judicial courts;
- Tax, legal and accounting consultants
GGIS transfers your personal data to United States of America – to third parties that have obtained EU or US privacy certifications (i.e. Faria Systems LLC as provider of the Open Apply applications, and Jupiter Ed Inc). If you wish to consult the appropriate safeguards put in place by GGIS about the transfers of personal data to USA, please refer to the contact point at the end of this policy.
GGIS holds all your Personal Data for as long as you are in a contractual relation with us, and afterwards for a period for which GGIS can justify a need in storing such personal data. GGIS keeps the student file and all the data related to the student interaction with GGIS mainly for the scope of assessing the school’s activity and the quality of services provided but also for addressing potential request of students with regard to their school trajectory within GGIS, which usually appear after the students have graduated.
Notwithstanding the retention period mentioned above, please be informed, that all the academic records and other school acts and documents related to study activities are kept for an indefinite period of time, according to the legal obligations that GGIS has in this respect. Moreover, in any case where a legal provision imposes a minimum retention period, GGIS will keep the Personal Data for at least that mandatory period.
The GDPR provides certain rights related to the processing of personal data, that both you and the students have. In this respect, please be informed that students that have an appropriate level of understanding could exercise the rights listed in this section, individually. GGIS respects all the rights mentioned under the GDPR and is committed to furnishing the appropriate means by which you can exercise these rights, according to the details mentioned below: The right of access, which entails your possibility to obtain the confirmation from GGIS whether your Personal Data is being processed by GGIS or not, and if the case may be you are entitled to solicit access to this data, as well as additional information regarding the Personal Data, such as: the purposes of processing, the categories of recipients the Personal Data are being disclosed to, and the envisaged retention period.
In the situations where you may need to exercise the right of access, please consider contacting GGIS and requesting confirmation or access to your Personal Data by submitting it in e-mail. Please consider that there might be specific situations that are exempted from the right of access, such as information that identifies other individuals or which is subject to confidentiality obligations.
○ The right to rectification, that allows you to request GGIS rectification of any inaccurate Personal Data that GGIS may hold, as well as to have your incomplete Personal Data to be completed.
○ The right to erasure meaning that in the situations expressly regulated by law, you may request erasure of your personal data. Please take into account, that the cases where the law provides for the possibility of erasure of personal data amount to the situations where the processing is unlawful or where the processing is based on your consent, and you have withdrawn such consent.
○ The right to restriction of processing, signifying your right to obtain restriction of processing your Personal Data from GGIS’s part. Please bear in mind that this right can be exercised only in specific situations laid down by the GDPR such as when you challenge the accuracy of your Personal Data. During the period necessary for us to rectify your data, you may ask us to restrict the processing of your Personal Data.
○ The right to data portability implying your right to receive the personal data in a structured, commonly used and machine-readable format and further to transmit such data to another controller. This right to data portability shall be applicable only to the personal data you have provided to us and where the processing is carried out by automated means based on your consent or for the performance of the contract you have concluded with GGIS.
○ The right to object to the processing of your Personal Data by GGIS, on grounds relating to your particular situation. The right to object applies to the situations where GGIS relies on consent as legal basis for processing (e.g. using your e-mail address).
○ The right to lodge a complaint designates your right to challenge the manner in which GGIS performs processing of your Personal Data with the competent data protection authority.
○ The right to withdraw your consent given for various processing operations, in cases where the consent represents the lawful basis for processing. In cases where you withdraw your consent to processing your Personal Data, please note that the processing will end from the moment the withdrawal takes place without any effect on the processing that took place prior such withdrawal.
○ Right of Appeal
You have the right to file a complaint with the competent supervisory authority and before the competent courts in relation to processing of your personal data.
Supervisory Authority: Nemzeti Adatvédelmi és Információszabadság Hatósága (National Authority for Data Protection and Freedom of Information)
Address: 1055 Budapest, Falk Miksa utca 9-11.
Telephone number: +36/1-391-1400 Fax: +36/1-391-1410
Email: ugyfelszolgalat@naih.hu
Website: www.naih.hu
The Competent Court: Fővárosi Törvényszék (Budapest Tribunal)
Address: 1055 Budapest, Markó utca 27.
Postal address: 1363 Budapest, Pf. 16.
Central phone: +36-1/354-6000
Email: ft.elnokseg@birosag.hu
GGIS has implemented a video surveillance system on the campus, in order to ensure security of its students, staff and all the other persons that enter our premises. The security and well being of our students is our primary concern and these video cameras allow us to offer real time protection.All the areas covered by a video camera are signalized on campus through specific banners,informing you with regard to the video surveillance conducted by the GGIS.
In the situation where you may wish to exercise any of the rights listed under point 7 of this policy or to obtain additional information or clarifications on the subject of processing your Personal Data please contact GGIS, via its Data Protection Office – responsible for ensuring that GGIS complies with all the requirements of the GDPR.
E-mail address: gdpr@ggis.hu
Phone Number: +36 1 275 4795
Address: 1125 Budapest, Hungary, Szilágyi Erzsébet fasor 22/B
In order to comply with the European GDPR regulations it is strictly forbidden to
1. take photographs of GGIS students, classes or staff. All photos and videos must be
approved in writing by the school administration before being posted on any online
platform or website. Anyone who posts videos or photos of staff, students without the express written permission of the school administration risks the legal action from
The School, the parents or the Hungarian government.
2. share data that is known because of the Parent’s or Student’s enrollment in The
School. This includes any data of the staff, students or parents.
The Educom Kft. is the operator of GREAT GRACE International Kindergarten, Elementary- and High School (Ministry of Education registration number: 035018).
Terms of the Agreement
The School and the Parent enter into the Educational Agreement, having read and understood the requirements of the GGIS Parent and Student Manual, for the common purpose of providing education to the Student according to the mission statement of GGIS.
The mission statement is:
To provide a high-quality education in the English language; equipping students physically, spiritually, and academically by teaching and demonstrating through a Christian Biblical worldview.
The School is liable to provide the following services:
1. Education according to The School's mission statement.
2. Maintaining clean, safe and secure facilities and grounds that are conducive to the Student’s learning.
3. Promoting a philosophical environment that promotes Morality, Discipline and Respect.
4. Maintaining child protection policies that ensure the well-being and safety of every GGIS student.
5. Training of faculty and staff to ensure education with the high professional educational standards.
6. Informing the Parent(s) of any issues regarding the Student’s academic, behavioral or school life.
The Parent is liable:
To cooperate with the School in the interest of the Student’s education. In order to maintain The School’s high standards of instruction, conduct and safety of all the students the Parent agrees to the following:
1. To notify The School about any change in his/her data within 15 days of them taking effect (address and contact information for parents). Failing to do so is considered a breach of contract and may result in termination.
2. To the contents of the bylaws (Parent/Student Manual) received from The School, and that he/she has read and understood its contents and to direct the Student to stand by the policies and guidelines of the Parent/Student Manual.
3. To pay the School completely and in a timely manner for the services rendered as part of this agreement and according to the Payment Schedule.
Legal dispute
In issues not regulated by this agreement, the bylaws of the institution (Parent/Student Manual), as well as the regulations of the National Public Education Act pertaining to foreign private education institutions, and the Hungarian Civil Code will apply.
The parties agree to attempt to settle all issues and disputes arising between them during the execution of this contract in an amicable manner. In the event that they fail to come to an agreement in this manner and the dispute is of a legal nature, the parties shall turn to the competent Hungarian court.
In case of disputes, the Hungarian language version of the agreement is authoritative.
State of Emergency
If a state of emergency is declared by the government, The School might be forced to move to digital instruction delivery (online). Both parties hereby agree that the terms of this agreement will remain in effect whether the instruction delivery methods are online or onsite.
The School is entitled to deny the signing of this agreement or terminate the agreement with immediate effect in case the Parent does not provide the credentials necessary for identification upon the School’s request.
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